I. Purpose

The purpose of this manual is to document, in one place, the operating policies established by the Vermont Beekeepers Association (VBA) to provide direction beyond that provided in the VBA Bylaws and Constitution.

It also includes official VBA position statements that address current beekeeping issues.

II. Index

Policies

  • Policy on accepting donations
  • VBA Policy and Procedures for Financial Grants
  • VBA Logo & Guidelines for Use
  • Proposed Policy regarding products available for sale or distribution in

Vermont Beekeepers Association-sponsored meetings or spaces at events

  • Attendance at VBA Meetings by non-members

Position Statements

  • None

 

III. Policies

 

Policy on accepting donations

Adopted 10/02/2019 Amended 10/04/2019

The VBA will not accept donations of any kind when the donor is not known. Donors will be allowed to designate financial donations into the following general VBA categories:

  • General education
  • Meeting speakers
  • General VBA operations
  • Research (including Vermont Bee Lab)
  • Grants

These categories will be subject to periodic change by the Board of Directors.

Amendment December 4, 2019

 

VBA will inform VBA members of donations made and the categories to which the donation was made.

             

VBA Policy and Procedures for Financial Grants

Adopted August 5, 2020

Preface:

The reasons for this policy update are fivefold:

  • Require people requesting funding from VBA thoroughly think through what results they expect to achieve and how they plan to do so.
  • Ensure that proposals are in sync with VBA long-range priorities.
  • Evaluate proposals once per year so we are able to compare them to ensure for members that we're getting the best value we can with VBA funds, and;
  • Allow us to sync these proposals with our budget cycle.
  • Allow some flexibility for bona fide applicants who are laying a funding foundation for proposals requiring significant funding by submitting Concept Proposals.

Side benefits are that this will clarify the purposes of our grants. Also, dues-paying members will view this as another way that the BOD is ensuring that we are spending dues money wisely since grants are bigger ticket budget items.

The bold italic text is questions that still need to be answered.

Purpose

It will be the policy of the Vermont Beekeepers Association (VBA) to offer grants to:

  • Support training and education to develop sound beekeeping knowledge and skills for existing VBA beekeepers.
  • Provide technical orientation for prospective beekeepers.
  • Support research focused on honeybee health and productivity. 4. Support marketing efforts to ensure quality
  • Promote Vermont honey to consumers.
  • Provide scholarships to individuals as described in more detail below.
  • Support initiatives in Vermont.

This policy will be implemented to the extent that budget for such is approved by the Board of Directors or VBA membership and subsequently allocated by the Board of Directors each year using the priorities and procedures outlined below.

Proposals are expected by April 1 date with May approval to:

  • Allow the VBA to choose the highest priority proposals each year through comparative evaluation of proposals
  • Allow the VBA to sync approvals with the VBA budget cycle thereby facilitating setting dues or seeking approval by members at the Summer meeting if needed.

Eligibility

Who is eligible to apply:

  • Knowledgeable and skilled VBA members
  • Vermont beekeeping clubs
  • Educators in Vermont educational institutions
  • Institutions such as universities, agricultural extension, bona-fide researchers, etc. in Vermont.

Who is not eligible:

  • For-profit companies or organizations unless the end-product of the grant will be made widely available at no cost to Vermont beekeepers.
  • Individuals who or entities that charge a fee to participants or require or suggest a “donation” for them to participate.

 

Approvals

 

Priorities for approving grant proposals:

  • Projects in which cash costs are shared.
  • Educational efforts in formal educational settings, i.e., workshops or classes to help existing beekeepers acquire technical beekeeping knowledge and skills.
    • Where there is a prepared curriculum teaching technically sound best management practices
    • In which the participants will be focused on and/or held accountable for gaining new knowledge and skills.
    • Where participants must complete a competency exam.
  • Institutional research by bona-fide researchers to support honeybee health and productivity.
  • Efforts to market the Vermont honey name to consumers.
  • Efforts to quantitatively evaluate or ensure the quality of honey being sold in Vermont.
  • Projects supported by interdisciplinary collaborations.
  • Scholarships to individuals who are high school age or older for things like bee schools, initial hives/nucs with final reports and/or presentations required.

Grants will not be approved for “consumable” such as pamphlets, leaflets, catalogs, web pages, supplies, equipment, etc. 

Grants will not support overhead or indirect costs.

Maximum amount of financial assistance                        

The maximum amount of any single grant will be $1,500 or $5,000 in aggregate for multi-year requests unless budgeted and approved by the VBA Board of Directors. How to apply:

Submit a written proposal to the President of the VBA Board of Directors by April 1. Include the project contact email address.

Proposals:

Proposals must be in writing and include:

  • Project leader(s) and support staff and their qualifications o For research proposals:

▪ Proposals Body (three pages or fewer)

  • Background
  • Objectives
  • Methods
  • Timeline

o For education proposals:

  • Proposed curriculum
  • Supplies or equipment
  • How the proposed work fulfills VBA’s funding priorities.
  • Intended outcomes
  • How these outcomes will be measured
  • Budget and budget justification. Overhead, and indirect costs are not eligible for funding from VBA.
  • Expected start and end dates.

Please keep your proposal brief and to the point.

Accountability

Expectations upon project completion

Recipient will provide a Final Summary Report on results, outcomes, and suggestions for improvement or additional work.

Reports and project summary information must be written in layman’s terms not to exceed three pages (could be a brief paragraph for uncomplicated requests.)

 

Concept Proposals

If you are not ready to prepare a formal proposal yet or you do not need the funding immediately, and want an indication of the likelihood of approval, prepare a Concept Proposal describing your proposed education effort or study along with tentative intended outcomes. 

The Concept Proposal should be brief and include background for the study, identification of the principal investigators, qualifications to conduct the proposed study, intended outcomes of the study clearly stating how your project fulfills our mission, and an approximate budget.

Evaluating and Approving Proposals

The VBA Board of Directors will review proposals received and will make the final decision on grant approvals.

Evaluation criteria

Evaluation criteria will include such thing as:

  • Adherence to priorities listed above
  • Expected impact
  • Applicant qualifications
  • Level of cost sharing
  • Likelihood of achieving intended results
  • Alignment with VBA mission or Long Range Plan

Disbursing funds for approved projects

VBA will disburse funds when the applicant is ready to start the project.

             

VBA Logo & Guidelines for Use

Adopted 04/22/2020

 

The logo(s) of the Vermont Beekeepers Association (VBA) are owned by the VBA and may only be used by those who have received prior permission from VBA for a specific use except as noted here:

Logo Use Rules

  • Use only logo files you download from the VBA web site or receive directly from VBA. Do not recreate the logo.
  • The logo may not be altered, modified, or obscured in any way. It must be used without disturbing or distorting its proportions or otherwise altering the impression it creates.
  • Background colors or patterns should never show through the logo.
  • The logo cannot be physically incorporated into or graphically connected to any other graphic element—it must stand on its own.
  • Start with the logo version created especially for the designated application/medium. Choose the most appropriate size logo for your project (see the second bullet under “VBA Logo Versions” for more information). You may resize the logo only in its entirety so that it is always legible, clear, and without distortion; the logo should only be decreased in size, never increased.
  • The logo must have at least 1/4" of space around it on all sides.
  • When used online, the logo must include a hyperlink without a border to https://www.vermontbeekeepers.org..
  • Use of the logo may not imply endorsement of any product, service, publication, or website. If in question, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. for clarification.
  • Members of the VBA may use the logo in their printed materials and online services as long as their membership is current.
  • Any reference to the Vermont Beekeepers Association (VBA) should include the complete organization name when first referenced. Subsequent references may us “VBA” in place of the full name. Any other diminutive or abbreviation of the VBA name is not allowed. For example: Incorrect: VT Beekeepers Association, Vermont Beekeepers Assoc., etc. Correct: Vermont Beekeepers Association, VBA

Logo Versions

  • The logo is available for print pieces or online use;
  • The logo is offered in EPS, TIFF, and JPG formats. Please use the EPS and TIF files with printed pieces, and the JPG files for online use. The EPS and TIFF files are offered in CMYK and black; the EPS files also are available in white for printing on dark backgrounds as well as in spot color.

By downloading the logos, you agree that you will adhere to the VBA logo use rules and guidelines above. These guidelines, and the logo, are available online at www.vermontbeekeepers.org/logo and may be updated at any time. The most recent versions of any VBA artwork will be available at this location.

 

EPS files, spot, color, black, white

TIF files, color, black

JPG files, color, black

             

Policy regarding products available for sale or distribution in Vermont

Beekeepers Association-sponsored meetings or spaces at events

Adopted January 8, 2020  

The Vermont Beekeepers Association (VBA) often staffs or hosts space at various events such as fairs, craft and trade shows, meetings, etc. From time to time, beekeepers and others may be allowed to display, sell, or distribute their products in these VBA spaces. VBA spaces are defined as any place at which a VBA banner or other form of identification is visible or staff by one or more individuals identified as VBA representatives. It also included official meetings and workshops hosted by the VBA or VBA representatives.

I. It will be the policy of the VBA to, upon request to and approval by the VBA Board of Directors, allow for sale or distribution at VBA sponsored spaces or events:

A. Hive-based products with ingredients that are commonly considered to be food items. These could include:

a. Liquid or crystallized honey as it comes from the hive

b. Honey based food products to which food ingredients, flavorings, or colorings approved or certified by the U.S. Food and Drug

Administration (FDA) have been added. These additions include:

1. General Recognized As Safe

B. Hive products such as propolis, beeswax, and pollen so long as they contain no ingredients described in section III.

  • Non-food items related to beekeeping or honeybees including but not limited to equipment, clothing, or artwork may be displayed, upon approval by the Board of Directors, if:
    • At educational or informational booths if the items enhance the educational emphasis of the VBA educational booths and as long as the items are not being offered for sale.
    • At VBA Summer and Winter meetings, vendors may display and sell their products if space is available for such. Such items must be displayed and sold outside any meeting spaces.
  • The responsibility for proving compliance with this policy shall rest with the individual or entity requesting approval to sell or distribute.

Attendance at VBA Meetings by non-members

Adopted 04-01-2020  

Individuals who are not VBA members will be charged $15 to attend VBA Summer and Winter meetings. They will not be required to become a VBA members unless they wish to do so. 

Policy on Outgoing and past VBA Presidents

Adopted October 7, 2020

As a grateful thank you for their leadership and service, it will be the policy of the VBA to provide a Vermont Beekeepers Association life membership to all outgoing VBA presidents.

This policy will be made retroactive to all living Past Presidents of the Vermont Beekeepers Association.

             

IV. Position Statements

No current statements.